What happens to records after a break in retaining for two years?

Records that experience a break in retention must ultimately be retained for a total of three years to ensure compliance with proper documentation and accountability standards. This is in line with the requirements set forth in many records management policies, which often specify a minimum retention period during which records must be preserved to satisfy legal and operational obligations.

When a break occurs in the two-year period, it indicates that there may have been interruptions in the continuous tracking or management of those records. As a result, the requirement extends the overall retention period to three years. This extended retention allows for full compliance with applicable regulations and policies, ensuring that all relevant documentation remains available for audits, reviews, or investigations if needed.

This context reinforces the importance of maintaining proper records management practices to avoid gaps in documentation retention that could lead to potential issues in accountability and transparency.