Should eligible applications that are not referred be retained in the case examining file?

Retaining eligible applications that are not referred in the case examining file for two years after a break is aligned with established practices for maintaining records in the hiring process. This retention period allows for transparency and accountability in the selection process, enabling a review if necessary.

Maintaining these records for two years is also significant for any future inquiries or audits concerning the hiring practices or to support any claims related to the process. This practice can help ensure compliance with various legal and regulatory requirements that govern federal hiring procedures.

While shorter retention periods might seem practical, they may not provide enough time to address potential challenges or questions regarding the selection process. Conversely, retaining applications indefinitely could complicate file management and violate guidelines for record retention. Thus, the two-year timeframe strikes a balance between retaining essential documentation and managing files effectively.